How to hire a Freelance Event Videographer

Essential skills to request, key interview questions, and more

Hiring a freelance event videographer is like hiring a personal paparazzi - except they won't be hiding in bushes and sneaking up on you. Instead, they'll be capturing all the candid moments and turning them into a cinematic masterpiece. Professional event videographers specialise in creating high-quality video recordings that can be used for a variety of purposes. From creating lasting memories of a special occasion to capturing footage at your corporate event online. They can even create a highlight reel to share with your guests or turn your event video into short-form social media content to promote your brand. 

Hire an event Videographer

According to a survey conducted by Wistia, 82% of internet traffic will be from video by 2022. This highlights the increasing importance and popularity of event videography as a way to promote and remember events. We only need to look at the boom in video sharing platforms such as TikTok, Instagram Reels and YouTube to see the way we now consuming content. 

Hire Freelance Event Videographer

When hiring a freelance event videographer, there are a few things to keep in mind to ensure that you get the best results. For example, it's important to find a professional who has experience working with events similar to the one you want to capture on film. This will ensure that they have the right equipment and expertise to capture the right angles and moments. 

It's also important to consider the videographer's style and approach to filming. Some videographers may have a more traditional, documentary-style approach, while others may be more creative and experimental. Finding a videographer whose style aligns with your vision for the event can make all the difference to the final result. It’s also important to discuss the cost and logistics of the project with the event videographer in advance, to ensure that there are no surprises or misunderstandings on the day of the event.

Quick tip: provide a shot-list and a schedule for the event videographer for them to tick off. If they know when and where an important moment is taking place, they can prepare and capture it on time.  

 

Skills to look out for when hiring a Freelance Event Videographer

 

Technical expertise:

This might seem obvious, but a good event videographer should have a solid understanding of videography equipment, lighting, and sound recording, as well as the ability to use editing software to create a polished final product. You can include these skills as essentials in your job description.

Event experience:

Look for a videographer who has experience filming events similar to yours. In that way, you can be certain that they have the particular knowledge and skills to focus on the right moments and angles relevant to the sort of event you want to capture. 

Creative vision: 

A videographer with a unique and creative style can add a special touch to your event video, so look for someone whose approach aligns with your vision for the event. Send them examples of video content you like stylistically before the event so they can take that into account. Not everything can (or should) be done in the editing room so the more you can provide the event videographer with, the better. 

Hire Event Videographer

Communication skills:

As with working with any freelancer, communication is key. A professional videographer should be able to effectively communicate with you, your event planner, producer, and other vendors to ensure smooth coordination on the day of the event. Equally important, they should be able to communicate effectively with guests, speakers, and attendees. 

Flexibility:

You never know what might happen on the big day of the event. An experienced videographer should be able to adapt to unexpected changes or challenges that may arise during any point of the project.

Attention to detail:

Paying close attention to detail is what can make your final project really stand out from the crowd. A good event videographer will pay close attention to small details and be able to anticipate potential problems before they happen.

Time management: 

It goes without saying, but a professional videographer should be able to work efficiently and effectively to capture all the important moments of your event while still meeting your deadline.



Interview Questions to ask a Freelance Event Videographer

To find the right  videographer for your event, it’s important to do your research and  find out as much as possible about their previous work - so make sure you check their portfolio/showreel. Asking these questions is a good starting point to get a good understanding of their experiences and whether they might be able to offer the right service for you. 

 

  1. Can you provide examples of your previous event videography work? 

Checking out a videographer’s previous work is the ideal way for you to get an idea of the videographer's style and approach, as well as the quality of their work and experience in event videography.

  1. How do you approach capturing candid moments during an event?

It’s a good idea to understand the videographer's ability to capture the natural and unplanned moments that make an event special.

  1. How do you handle unexpected changes or challenges during an event? 

As freelancers usually work alone, it is crucial that they know how to adapt to unexpected situations. Ask your videographer how they might respond to any challenge that might come up during the event. 

  1. Can you provide a detailed list of your equipment and how you use it? 

This question will give you an idea of the videographer's technical expertise and the quality of their equipment. Again, this is another crucial aspect of any freelancer's service, as they are often responsible for bringing and handling their own equipment.

  1. How do you handle lighting and sound during an event?

A good understanding of lighting and sound is crucial for a good final product. Try to get an idea of the videographer's ability to capture high-quality audio and video in different lighting conditions. 

How to hire an event videographer

  1. Can you provide references from previous clients who have hired you for event videography?

If you’re still unsure about the videographer’s experience, it might be worth asking for references from previous employer’s. This will give you an idea of the videographer's reputation and the experiences of other clients.

  1. Can you provide your availability on the event date?

It’s important that you double check on the videographer’s availability and flexibility. Freelancers often work with multiple clients simultaneously, so try and avoid any scheduling mishaps. 

  1. Can you explain your pricing and billing process?

Finally, this is perhaps one of the most essential aspects of hiring any freelancer. Get a clear understanding of the videographer's pricing, package options, and billing process. See how it fits with your budget, and make sure you have all the details of the pricing and billing process before you start working together.

 

Following these steps should enable you to make an informed decision when hiring the perfect freelance event videographer for your project, event, brand or social media content.  

 

Photos: Alex Class, Mike Hogan, Raquel C L

 

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